A client with a thriving educational platform faced a significant bottleneck: issuing diplomas for course graduates was a manual, time-consuming process. They outsourced this task to an agency that designed each certificate in Illustrator, one by one, which was expensive, slow, and prone to errors. Beyond that, graduates had no easy way to access their diplomas digitally or validate them securely. Recognizing these inefficiencies, we delivered a bespoke solution that automated the entire process, integrated blockchain for authenticity, and drastically reduced costs.
Problem Analysis
Key Issues Identified:
- Manual Diploma Creation: The client relied on an external agency to design each diploma, leading to delays and high costs.
- Payment and Issuance Disconnect: Payments were processed separately, requiring manual reconciliation to confirm eligibility for a diploma.
- Limited Accessibility: Graduates had to request digital copies, and there was no public way to verify the authenticity of issued diplomas.
- Lack of Automation: No streamlined workflow connected payments, diploma generation, and issuance.
- No Long-Term Validation: Diplomas lacked a tamper-proof mechanism to ensure long-term credibility.
These inefficiencies not only inflated operational costs but also hindered the client’s ability to scale as their platform grew.
Our Solution
We designed and implemented a seamless diploma issuance system tailored to the client’s needs, incorporating automation, blockchain integration, and user-friendly tools. Here’s how we solved each challenge:
1. Automated Diploma Generation
We developed a custom system to automatically generate diplomas as PDF files.
- Previous Process: The agency created certificates manually in Illustrator, leading to delays and high costs.
- Our Solution: Using data from course completions, we dynamically populated a professional diploma template, ensuring every graduate received a personalized, error-free certificate.
Impact: Eliminated manual intervention, saving time and reducing issuance costs to near zero.
2. Payment Integration and Verification
We integrated the system with the client’s payment gateway to automate diploma issuance upon successful payment.
- Features:
- Payments were instantly verified.
- Diplomas were issued only to eligible graduates, ensuring accuracy and efficiency.
Benefit: Streamlined operations and eliminated the need for manual payment reconciliation.
3. Publicly Accessible Diplomas
Every diploma was assigned a unique URL where it could be viewed and downloaded as a PDF.
- Capabilities:
- Graduates received a secure, shareable link to their diploma.
- Employers and third parties could validate the authenticity of the document with ease.
Outcome: Enhanced the user experience and added value by simplifying access and validation.
4. Blockchain-Based Authentication
We registered each diploma on the blockchain, ensuring its authenticity and immutability.
- How It Works:
- Upon diploma issuance, a seamless behind-the-scenes wallet was created for each graduate.
- A Soulbound token (non-transferable) was minted and associated with the diploma, providing verifiable proof of achievement.
Result: Graduates now have tamper-proof credentials that can be validated indefinitely, strengthening trust and credibility.
5. Google Integration for Seamless Onboarding
To simplify the user experience, we integrated Google for login and wallet creation.
- Workflow:
- Graduates logged in with their Google account.
- A blockchain wallet was automatically created in the background without requiring technical knowledge.
Advantage: Reduced friction and ensured a seamless experience for graduates unfamiliar with blockchain technology.
Results and Benefits
By implementing this tailored diploma issuance solution, we transformed the client’s operations and graduate experience:
- Cost Savings: Completely eliminated the need for external agencies, saving thousands of dollars monthly.
- Time Efficiency: Automated processes reduced diploma issuance time from days to seconds.
- Enhanced Accessibility: Graduates can now access, share, and validate their diplomas with a simple link.
- Authenticity Guaranteed: Blockchain integration ensures long-term diploma credibility.
- Scalability: The system handles growing demand effortlessly, empowering the client to expand their offerings.
Conclusion
Our custom diploma issuance solution not only addressed the client’s immediate challenges but also positioned their platform for future growth. By automating tedious processes, integrating blockchain for authenticity, and enhancing the graduate experience, we delivered a system that is cost-effective, scalable, and user-friendly.
If your organization faces similar inefficiencies, contact us today to discover how we can create a bespoke solution to meet your needs.